For centres
Scientific Evaluation Committees
Each cancer type in the ESGO Database is guided by a Scientific Evaluation Committee – a group of experts from ESGO-accredited centres. The Committees select and prioritise research proposals, oversee approved studies, and make sure ESGO Database research stays scientifically strong, fair and collaborative. Membership reflects a balance of expertise, regions and centres, and rotates regularly so new voices (including early-career researchers) can contribute. Taking part in a Scientific Evaluation Committee is one of the ways participating centres help shape the direction of ESGO Database research.
Project proposals
Consortium members can propose their own research using ESGO Database data. Proposals are submitted through regular open calls and reviewed by the Scientific Evaluation Committee in a simple two-step process: a short initial concept, and – if invited – a full proposal. Proposals are assessed on scientific value, originality, feasibility and impact.
For every approved study, all Consortium members are asked to confirm whether they wish to include their data as participation in each study is decided by each centre individually. Every centre that contributes data to a study is recognised with authorship in the resulting publication. ESGO supports selected projects throughout, from study design to publication, and covers the cost of the statistical analysis – effectively providing a scientific research grant to the teams who lead each study.
All research is carried out in line with the Consortium Framework Agreement and the relevant ethical approvals.
Data submission instructions
Once the participating ESGO-accredited centre has obtained approval from the local Ethics Committee and signed the Framework Agreement and the Study Commitment Letter, the entry of clinical data into the ESGO Database can start.
ESGO will create your individual REDCap access.
Entry of centre-level data
Please refer to the instructions provided below for guidance on how to enter centre-level data.
Entry of patient-level data
Please refer to the instructions provided below for guidance on how to enter centre-level data.
There are two ways to enter patient data.
- Case by case (one patient’s data at a time): the data of each patient is directly entered into the REDCap system, one patient at a time (similar to an eCRF).
- Spreadsheet (bulk data for many patients uploaded at once): This option is only recommended for high-volume centres (Centres of Excellence). All participating centres have been supplied with a spreadsheet file template containing all clinical parameters that are collected in the frame of this research project. The completed file (in the format of a CSV file) can be directly uploaded to the REDCap system so that all patient data from the file are uploaded together.
Recording missing data
If you need any help, please contact us via database@www.esgo.org.